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Club Requirements for KUSA Shows

Posted in Club Administration

REQUIREMENTS FOR NON-CHAMPIONSHIP SHOWS (OPEN SHOWS)

  1. Check your dates with Provincial Council in the year before the events are to take place.
  2. If Clubs wish to change dates, check with Provco if new dates are available then download form from KUSA website, (Application for show date change) complete and submit to Provco and KUSA.
  3. Deadlines – no less than 3 months prior to the show.
  4. Deposit your Licence fee directly into the KUSA Account. (Make sure your amount is correct, fees are available on the KUSA Website) When doing the deposit please put your Club numeric code and OP/LIC as your reference.
  5. Send your licence application to your ProvCo & KUSA with proof of payment of the Licence fee.
  6. Send draft Show Schedule direct to KUSA (See Schedule 4 for requirements).
  7. Send signed judges contracts direct to KUSA.
  8. If the returns for your previous Open/Championship Shows & AGM Documentation/outstanding penalties have not been received, no licences will be issued until such time as all the documents/fees have not been received.
  9. If documents come in after the three 3 month period penalties start accruing leading up to the Show. If show returns (levies and breakdown of judging) are not sent to KUSA within fourteen (14) days of the show, penalties will also be added).
  10. Download Schedule 8, stick on your fridge door or on the wall by your computer to remind you when documents are due.

REQUIREMENTS FOR CHAMPIONSHIP SHOWS

  1. If your club is inviting a foreign Judge, ensure that you have requested KUSA to clear them first. Once you have received a list of breeds they are eligible to judge then you may send a contract to the foreign judge.
  2. Deadline – 6 months prior to the Show.
  3. Deposit your Licence fee directly into the KUSA Account. (Make sure your amount is correct for the type of Club you are. Fees are available on the KUSA Website.) When doing the deposit please put your Club numeric code and CH/LIC as your reference.
  4. Send your Licence Application form directly to KUSA with proof of payment of your Licence fee.
  5. Send draft Show schedule direct to KUSA.
  6. Send signed judges contracts direct to KUSA.
  7. If your Championship show has not been cleared for the previous year, no licence will be issued, so make sure you are up to date with outstanding documents/payments.
  8. If documents come in after the 6 month period, penalties start accruing leading up to the Show. If Show returns (Levies and Catalogue) are not sent to KUSA within ten (10) working days of the show, penalties will also be added.
  9. Download Schedule 8, stick on your fridge door or on the wall by your computer to remind you when documents are due.

CLUBS ON THE CLUB PORTAL

Clubs that have registered on the Club portal may do the following:

  1. Amend Club address and contact details
  2. Capture new events and amend current events (including the capture of entire schedules and Judges for forthcoming events)

The Shows department captures and verifies more than 500 events per annum. It would be greatly appreciated if Clubs could start capturing their own events. KUSA would only then need to verify and communicate any problems to the Club. The Schedules will not go live until all documents, fees and any outstanding information have been provided to the KUSA Shows Department by the applicable club.

View all the necessary documents here:

Club admin

Filename Size Date & Time
An Adobe Acrobat file 1. Temporary Exclusion Order Manual .pdf 270.76 KB 2023-08-14 12:21:31
An Adobe Acrobat file 2.TEO Incident Report Annexure A.pdf 183.44 KB 2023-08-14 12:21:28
An Adobe Acrobat file 3. TEO Examination Form Annexure B.pdf 429.13 KB 2020-12-17 06:22:10
An Adobe Acrobat file 4. TEO Indemnity Form Annexure C.pdf 415.62 KB 2020-12-17 06:22:19
A Microsoft Word file 5. Affidavit.docx 15.52 KB 2023-08-14 05:33:29
An Adobe Acrobat file 6. TEO List.pdf 68.8 KB 2024-04-22 10:52:49
An Adobe Acrobat file 7. Exclusion of Dogs from Exhibtion Due to Aggression.pdf 290.96 KB 2023-08-24 10:13:10
An Adobe Acrobat file Application to Change Show Date 2023.pdf 745.4 KB 2024-04-17 12:19:05
An Adobe Acrobat file Club Requirements - Submission of Open and CH Show documents.pdf 423.57 KB 2019-08-22 11:35:50
An Adobe Acrobat file Club Secretaries & Show Managers -Shadow Judging Procedures & Guidelines.pdf 160.91 KB 2020-11-11 10:38:34
An Adobe Acrobat file Club Secretaries Handbook.pdf 889.79 KB 2016-03-09 08:22:46
An Adobe Acrobat file Extended Traditional Show Date Table 2021 - 2031.pdf 116.38 KB 2018-11-06 11:36:50
An Adobe Acrobat file Guide for Show Managers and Trial Managers.pdf 533.25 KB 2020-02-07 11:39:51
A Microsoft Word file J1 Helpers contract 2022.doc 287 KB 2023-11-09 12:02:01
An Adobe Acrobat file J1 Helpers contract 2022.pdf 897.58 KB 2022-08-03 08:31:46
A Microsoft Word file J1 Judges Contract - Field Trials 2022.doc 418.5 KB 2023-11-09 12:02:01
An Adobe Acrobat file J1 Judges Contract - Field Trials 2022.pdf 612.6 KB 2022-08-03 08:32:12
A Microsoft Word file J1 Judges Contract 2024.doc 399.5 KB 2024-02-02 11:32:35
An Adobe Acrobat file J1 Judges Contract 2024.pdf 289.79 KB 2024-02-02 11:32:34
A Microsoft Word file J2 Foreign Judges Application form 2022.doc 367.5 KB 2023-11-09 12:02:01
An Adobe Acrobat file J2 Foreign Judges Application form 2022.pdf 660.27 KB 2022-08-03 08:32:31
An Adobe Acrobat file Judge's Breed Health Observation Report Form.pdf 420.35 KB 2019-08-08 06:34:40
An Adobe Acrobat file KUSA Representative Form 2024.pdf 304.36 KB 2024-04-19 10:07:31
A Microsoft Word file KUSA Representative Form 2024.doc 323 KB 2024-04-19 10:09:10
A Microsoft Word file LICENCE - Application to hold a 2nd Championship Show 2022.doc 207.5 KB 2022-08-03 08:35:06
An Adobe Acrobat file LICENCE - Application to hold a 2nd Championship Show 2022.pdf 357.74 KB 2023-03-10 08:09:24
A Microsoft Word file LICENCE - Application to hold a Dog Show - Licensed to Organisers of the Event 2022.doc 211.5 KB 2022-08-03 08:36:48
An Adobe Acrobat file LICENCE - Application to hold a Dog Show - Licensed to Organisers of the Event 2022.pdf 369.23 KB 2023-03-10 08:09:20
A Microsoft Word file LICENCE - Application to hold a Dog Show 2023.doc 348 KB 2023-07-24 10:59:12
An Adobe Acrobat file LICENCE - Application to hold a Dog Show 2023.pdf 260.24 KB 2023-07-24 10:59:12
A Microsoft Word file LICENCE - Application to hold a League Event - DJ & AG 2023.doc 200 KB 2022-11-04 10:09:54
An Adobe Acrobat file LICENCE - Application to hold a League Event - DJ & AG 2023.pdf 221.13 KB 2022-11-04 10:09:53
An Adobe Acrobat file Order Form - FCI Award Certificates & Critique Pads.pdf 215.96 KB 2023-08-04 06:11:29
An Adobe Acrobat file Order Form - KUSA Award Certificates, Judges & Dog Record Cards.pdf 257.23 KB 2023-08-04 06:11:31
An Adobe Acrobat file Schedule 07 - Subscription and Fees - Price List - Effective 01 January 2024.pdf 330.1 KB 2024-04-18 07:02:55
A Microsoft Word file Show Return Form - Championship, Qualifying & FCI Show.docx 180.06 KB 2023-08-07 07:16:38
An Adobe Acrobat file Show Return Form - Championship, Qualifying & FCI Show.pdf 237.19 KB 2023-08-07 07:16:37
A Microsoft Word file Show Return Form - FCI Show.docx 270.87 KB 2023-08-07 07:16:38
An Adobe Acrobat file Show Return Form - FCI Show.pdf 395.62 KB 2023-08-07 07:16:38
A Microsoft Word file Show Return Form - Field Trials.doc 433.5 KB 2023-08-07 07:16:37
An Adobe Acrobat file Show Return Form - Field Trials.pdf 204.22 KB 2023-08-07 07:16:37
A Microsoft Word file Show Return Form - Non Championship Show.doc 342 KB 2024-03-07 12:15:47
An Adobe Acrobat file Show Return Form - Non Championship Show.pdf 774.58 KB 2024-03-07 12:15:49

Show Entry Forms

Filename Date & Time
A Microsoft Word file 1.Official Show Entry Form (01.01.2022) 2022-03-10 13:24:07
An Adobe Acrobat file 1.Official Show Entry Form (01.01.2022) 2022-03-10 13:24:08
A Microsoft Word file 2.Official Show Entry Form- Handlers (01.01.2022) 2022-03-01 13:53:03
An Adobe Acrobat file 2.Official Show Entry Form- Handlers (01.01.2022) 2022-03-01 13:52:56
A Microsoft Word file 3.Official Show Entry Form - Field Trials (01.01.2022) 2022-03-01 13:53:00
An Adobe Acrobat file 3.Official Show Entry Form - Field Trials (01.01.2022) 2022-03-01 13:53:02
A Microsoft Word file 4.Official Show Entry Form - Flyball (01.01.2022) 2022-03-01 13:53:09
An Adobe Acrobat file 4.Official Show Entry Form - Flyball (01.01.2022) 2022-03-01 13:53:09
A Microsoft Word file 5.FCI Official Show Entry Form (01.01.2022) 2022-03-01 13:53:16
An Adobe Acrobat file 5.FCI Official Show Entry Form (01.01.2022) 2022-03-01 13:53:13
An Adobe Acrobat file 6. Important Club Notice - Show Disclaimer 2020-09-22 12:12:45
An Adobe Acrobat file 8. Official Online Electronic Entry Form - (01.01.2023) 2023-01-20 09:08:51