2020-05 Exco Minutes

Posted in Minutes & Agendas

THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON TUESDAY, 19 MAY 2020, VIA SKYPE

1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS

Via Skype: Mr RB Jenkins (BJ) (Chair), Brig Gen NJ du Preez (Vice-Chair) (NdP),

Mrs Y Jefferies (YJ), Mrs S Meyer (SM), Mr M Anderson (MCA), Mr M Alberts (MA)

Staff in Attendance: Mrs P Midgley (PM) (General Manager), Mr K Farmer (KF) (Office Manager), Miss SA Thornberry (Secretary), Mrs A Bastick (Shows) (AB) Mrs Z Petersen (ZP) (Administrator).

2. MINUTES

The Minutes of the meeting held on 24.04.2020 were formally adopted.

3. ANY MATTERS ARISING FROM PREVIOUS MINUTES

3.1 SA Dog Show Manager (Pty) Ltd (Exco 10-19 item 10.2, Exco 11-19 item 3.3, Exco 02-20 item 3.1, Exco 03-20 item 3.1, Exco 04-20 item 3.1)

Follow-up on outstanding monies owed to Clubs.

NdP to assist Clubs with wording of Affidavits .

YJ advised that the documents were ready in order to proceed with civil action.

It was confirmed that, since the individuals concerned were no longer KUSA members, a complaint could not be lodged in terms of Schedule 1. The documents are to be lodged with KUSA and the persons concerned flagged ‘refer management’ on the KUSA system. In the event of either, or both, of the individuals applying for membership of KUSA at any time in the future, the applications will be referred to Exco in terms of Article 10. Such applications will be rejected until such time as all outstanding monies have been paid to the Clubs concerned.

3.2 Protection of KUSA Trademark – Registration with CIPC (Exco 01-2020 item 10.2, Exco 02-20 item 3.3, Exco 03.20 item 3.2, Exco 04-20 item 3.2)

Delayed due to COVID-19 contingency plans taking priority.

Work in progress.

3.3 Pinetown GSD Club & ABTC (Exco 03-20 item 9.2.1, Exco 04-20 item 3.4)

Letter circulated by Zainoe Petersen on 13.03.2020.

Carried forward from previous agenda.

A lengthy discussion ensued on the status of the above long-standing KUSA Club and other GSD Clubs, as well as their relationships with the GSD Liaison Council. Article 2 regarding the definition of a Specialist Club and the definition of a GSD Specialist Club as defined in the GSD Liaison Council Constitution to be examined, together with the Club constitutions, and any anomalies brought to the attention of the Federal Council for resolution.

PM and BJ to discuss with JH.

MCA requested a copy of the Constitution of the Pinetown GSD Club as well as the Natal GSD Club in order to discuss at Provco level. AB will send if scanned copies are available.

4. KUSA OFFICE

4.1 Office Report

Report attached to agenda.

After discussion the Office Report was approved.

MA thought that KUSA being open for business should be given greater prominence on the KUSA website.

4.2 Finance

Reports for April 2020 attached to agenda.

After discussion, the Financial Reports for April 2020 were approved.

It was reported that Provincial Councils will not be asked to submit their budgets for 2020/2021. Fedco will allocate grants based on its financial position at the time. The same applies to National Sub- Committees.

5. SUB-COMMITTEES

5.1 DISCIPLINARY SUB-COMMITTEE

Nil.

5.1.1 DSC Workshop (Exco 01-2020 item 5.1.2 Exco 02-20 Item 5.1.2, Exco 03-20 item 5.1.1, Exco 04-20 item 5.1.1)

NdP has recommended that a Workshop be held on the process and procedures of Schedule 1.

Arrangements for a special telecon to be discussed with NdP .

NdP said he would, after the lockdown, produce a manual for the information of DSC members, with the assistance of BJ. Thereafter a Skype meeting will be arranged.

5.2 SHOWS

5.2.1 Applications for Second Championship Shows – Nil

5.2.1.1 Request from the office - procedure to follow where a Club applied for a 2nd Championship Show to be hosted in 2020 but due to COVID-19 were/are not able to hold the Event. Will permission be granted for their 2nd Championship Shows to be carried over to 2021 on their traditional date?

Agreed that permission be granted as requested above. However, if the requested date is not the traditional date, then a new application must be submitted.

5.2.3 Schedule 3 Reg 14 – Exclusion of Dogs & Reg 19.8

5.2.3.1 Temporary Exclusion Order (TEO) (Exco 01-2020 item 5.2.3.1, Exco 02-2020 Item 5.2.3.1, Exco 03-20 item 5.2.3.1, Exco 04-2020 item 5.2.3.1)

Following discussion at Fedco 12-2019 a revised TEO Procedure ‘final’ document circulated by BJ to Exco on 04.04.2020.

It was agreed that a Skype meeting should be arranged to discuss final document.

NdP complimented BJ on the draft document which he thought should be easy to finalise and put into operation. All existing forms and constitutional references are to be circulated to Exco members prior to Skype meeting.

KF to arrange Skype meeting.

Further to the above, BJ, on behalf of NdP, requested that PM makes contact with the Insurance company to enquire about the cost to insure Judges, should they be bitten at a Show. Once the information is received, it should be referred to the Fedco. If appropriate, an amendment should be made to the JI Judges Contract form, advising that they are not insured against any calamity.

Work in progress.

Agreed that all TEOs below (items 5.2.3.3 to 5.2.3.5) be removed from future agendas. These dogs will be exempt from the twelve-month time limit that is usually imposed to comply with Exco’s requirements.

5.2.3.2 Temporary Exclusion Order (TEO) – Mardusmara Maveric – Boxer - Reg No ZA002841B19 (Exco 01- 2020 – item 5.2.3.4, Exco 02-2020 Item 5.2.3.3, Exco 03-2020 item 5.2.3.3 Exco 04-2020 item 5.2.3.3)

TEO issued on 13.11.2019 following incident at Western Province Kennel Club Championship Show held

on 27.10.2019.

Reply received and circulated on 27.01.2020. Exco confirmed the decision that the Boxer should successfully undergo a CGC (Bronze) and then be examined by three Judges.

The Chairman of the WCPC Obedience Sub-Committee has been in contact with the owner regarding CGC arrangements.

No further information received.

5.2.3.3 Temporary Exclusion Order (TEO) – Highleigh Midnight Pepper - Pembroke Welsh Corgi – NAPC Top Dog (Exco 02-2020 Item 5.2.3.5, Exco 03-2020 item 5.2.3.4, Exco 04-2020 item 5.2.3.4)

TEO issued 27.01.2020 to Pembroke Welsh Corgi Highleigh Midnight Pepper Dog exhibit no 216, ZA011098B19, Microchip No 953010003507909 (owned by Mrs DA Darroll and Miss MA Cole) for showing aggression to the Judge, resulting in the Corgi being excused from the ring.

Info circulated to Exco on 27.01.2020.

Any response from the owners will be tabled.

No response.

5.2.3.4 Temporary Exclusion Order (TEO) – Boxer - Dawkendale Ace’s High – Liesbeek Kennel Club Non- Championship Show held 02.02.2020 (Exco 02-2020 Item 5.2.3.6, Exco 03-2020 item 5.2.3.5, Exco 04.2020)

Following discussion at March Exco, a letter has been sent to the owners advising that the TEO is to remain in place until all requirements for the lifting of the TEO are met.

. No response received.

5.2.3.5 Temporary Exclusion Order (TEO) – Bull Terrrier – Ferrorok Rosebelle of Herdre – SA Bull Terrier Club (Major Trophy Show) held 01.02.2020 (Exco 03-2020 Item 5.2.3.6, Exco 04 2020 item 5.2.3.6)

TEO issued on 02.03.2020 to Bull Terrier - Ferrorok Rosebelle of Herdre Reg No ZA003309B16 for showing aggression to the Judge resulting in the Bull Terrier being excused from the ring.

Info circulated to Exco on 02.03.2020.

No response received.

5.2.4 OTHER CLUB / SHOW MATTERS

A Notice was sent to all Clubs that had indicated their shows were postponed to later in the year. This notice was also added to the KUSA Website and Facebook page.

"Fedco has also directed that Licence Fees paid for cancelled shows in 2020 will be carried over to 2021."

Notice attached to agenda for reference.

Noted.

5.2.5 KUSA Classic

A ll the following KUSA Classic Events have been postponed or cancelled due to COVID-19. BJ will report on any further information from the Task Team established to consider the allocation of new Show Dates.

5.2.5.1 2020 Gauteng – Nationals Agility, Dog Jumping, Flyball, FCI CACIAG (Agility) Show – 26.04.2020

5.2.5.2 2020 Gauteng – Nationals Breed FCI CACIB Show, Obedience, Carting and Handling 28-31 May 2020

(Incorporating KUSA Championship Show/KUSA Winners Show (Breed), Obedience, Carting, Agility, Dog Jumping and Flyball.)

5.2.5.3 2020 Gauteng – KUSA Nationals and Championship Shows – WT (Classic), WUD

Sat 20 June and Sun 21 June 2020.

5.2.5.4 2020 Western Cape – KUSA Annual Event IGP Meisterschaft - 29-31 May 2020

5.2.5.5 2021 KUSA Classic - 28-30 May 2021 (Exco 01-2020 item 5.2.5.4)

Gauteng has offered to host event if no other proposals are received.

5.3 JUDGES EDUCATION COUNCIL (JEC)

Nil.

5.4 JUDGES

Nil.

5.5 HANDLERS

Nil.

5.6 OBEDIENCE

5.6.1 Unconfirmed minutes of the National Obedience Sub-Committee AGM held on 07.05.2020

Circulated 13.05.2020

Noted. The new By-Laws for National Sub-Committees have been adopted by the National Obedience Sub-Committee and a copy lodged with the KUSA Office.

5.6.2 The following Judge’s Report has been scrutinised and approved by the Provincial Council

Sub Committee:

Learner Report:

Miss R. de Villiers (EC) – Port Elizabeth Kennel Club – Non-Championship Show – 2 nd February 2020.

Noted with congratulations.

5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD )

Nil.

5.8 FIELD TRIALS

5.8.1 Unconfirmed minutes of the FTLC Skype meeting held on 12.05 2020.

Circulated 13.05.2020 .

Noted.

5.9 IGP

5.9.1 USE OF PRONG COLLARS (Exco 04-20 – item 5.9.2)

The use of Prong Collars by a Club for training purposes has been brought to the attention of the KUSA Office. A draft notice prepared by the Fedco Portfolio-holder for IGP in conjunction with the KUSA Office.

At Exco 04-2020, it was agreed that the notice be circulated to Clubs and Provincial Councils and posted on the KUSA website. NdP input was required to amend the Regulations to make them more stringent, particularly with regard to training classes.

Noted . All Exco Members were in agreement that use of prong collars should not be permitted. Due to a shuffling of priorities relating to COVID-19, the above-mentioned notice has not yet been circulated and will be sent to Clubs at the appropriate time.

5.10 DOG JUMPING

The new By-Laws for National Sub-Committees have been adopted by the National Dog Jumping Sub- Committee and a copy lodged with the KUSA Office.

5.11 CARTING

Nil.

5.12 AGILITY

5.12.1 Unconfirmed Minutes of AGM of NAgSC held on 11.04.2020 by teleconference

Circulated 06.05.2020 .

Noted. The new By-Laws for National Sub-Committees have been adopted by the National Agility Sub-Committee and a copy lodged with the KUSA Office.

5.12.2 The following judge has been issued an Agility Judges’ Licence :

Mrs N. Moss (EC )

Noted with congratulations.

5.13 FLYBALL

Nil.

5.14 APTITUDE TESTING

Nil.

5.15 TEMPERAMENT TESTING – HEALTH

Nil.

5.16 TRACKING TRIALS (TT)

Nil.

5.17 DOG DANCING

Nil.

5.18 NEW DOGSPORT – RALLY OBEDIENCE

Document submitted for Fedco 06-2020.

Noted.

5.19 FCI

5.19.1 Communications sent to Fedco Members:

20.04.20 FCI Regulations for awarding the Cacit at International Rescue dog tests and International Rescue dog team competition.

20.04.20 Notice of suspension: Ms Ineke Neve.

21.04.20 Questionnaire on the COVID-19 quarantine effect on kennel clubs.

23.04.20 2020 FCI World Dog Show in Madrid (ES): Postponement.

24.04.20 2020 FCI Mondioring World Championship – Cancellation.

24.04.20 Minutes of the joint meeting of the FCI Show Judges and FCI Show Commissions 02.02.2020, Palma de Mallorca, Spain.

28.04.20 COVID-19: Re-scheduling 2020 shows (follow-up).

30.04.20 Flyball - Zoom meeting 05-06.06.2020: Invitation.

04.05.20 Invitation - Dog Dancing Skype meeting to be held 4-5 July 2020.

05.05.20 Agility - FCI World Championships 2020-2024 –COVID-19 update.

07.05.20 Minutes of the FCI Agility Committee meeting held in Tallinn, Estonia 01 and 02 February 2020 .

Noted .

Regarding a query raised at the Exco 04-2020 as to why the above circulars were not sent to Exco Members, it was confirmed that the above list is recorded on Exco Minutes for information. Should a member of Exco be interested to obtain any communication, it would be provided by the Exco Chairman, or the Office, on request.

6. BREED COUNCILS/LIAISON COUNCILS - Nil

7. AREA REPORTS

7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL - Nil

7.2 KWAZULU-NATAL PROVINCIAL COUNCIL - Nil

7.3 NORTHERN AREAS PROVINCIAL COUNCIL

7.3.1 Unconfirmed minutes of a meeting of the NAPC Virtual E-mail topic meeting held 16.04.2020.

Circulated on 22/04/2020

Noted.

7.4 WESTERN CAPE PROVINCIAL COUNCIL

Skype Meeting scheduled for 18.05.2020.

Noted with the comment that the meeting was held successfully, using Webex. Minutes will be tabled when received.

7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL - Nil

7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL - Nil

8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)

8.1 9 New Members and 16 Members (lapsed) were elected

9. ANY OTHER BUSINESS

9.1 Applications for Affiliation/Closure - Nil

9.2 Amendments to Club Constitutions

Words in [brackets] to be deleted & words underlined inserted.

9.2.1 Central Free State Bull Terrier Club [Exco 04-20 Item 9.2)

At its meeting held 15 March 2020, the above Club members agreed to the following amendment.

Quorums at meetings:

21.

(b) If after 20 minutes after the scheduled time of commencement of the meeting a quorum is not

present, the meeting shall:

(i) if it is a Special General Meeting called upon the requisition of members - be abandoned;

(ii) in all other cases be adjourned [ to the same day, time and place one week] later to a date and time the Chairman, in his absolute discretion, may deem fit, and no further notice shall be necessary . At such adjourned meeting those members with voting rights present shall constitute a quorum and shall proceed with the business of the meeting.

(Note: The Club had omitted to strikethrough words to be deleted)

Carried forward from previous agenda

After discussion it was agreed that the words “and no further notice shall be necessary” should be replaced with “and a further notice will be sent to all members”.

9.3 Schedule 2 Reg. 4.6 & 4.7 Dispensation for Registration

Fox Terrier (Wire) (Reg. 4.7 Late Registration).

Litter whelped 24 November 2018, one (1) puppy, breeder, Mr NP Gouws.

Approved.

Rottweiler (Reg. 4.7 Late Registration).

Litter whelped 28 October 2018, one (1) puppy, breeder, Mrs A van der Merwe

9.4 Schedule 2 Reg. 9 Amendments to Register - Nil

9.5 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates – Nil

9.6 Schedule 2 Reg.12 (12.1 to 12.5) Adjudication for registration

The new Regulations were published in February 2020, with effective date 1 April 2020

Regulation 12.3 Third litter whelped within 18 months:

French Bulldog : Dam – Westberg Bella of Heartofsteel – Registration No – ZA004067B18 – DOB : 31/12/2017

Breeder Mrs S Lubbe.

Approved.

Beagle: Dam – Chandelique Sasha-Lee of Hampstead - Registration No – ZA013083B16 –

DOB: 13/06/2016

Litter of five (5) puppies

Breeder: Mrs RM Cronjé

Approved.

Maltese: Dam – Yorma Lexi Rose of Kingsdale – Registration No – ZA009675B17 – DOB: 11/03/2017

Breeder Mrs T Collins.

Approved.

Miniature Schnauzer: Dam – Miss Emmarentia of Montsoliter – ZA013438B18 – DOB: 13/02/2018

Breeder – Mrs R Botha

Approved.

Future agendas to record more detailed information such as date of birth of the Dam.

Noted that all the above litters were mated before the new Regulations came into effect.

9.7 Schedule 2 Reg 4.10 Accidental mating

Australian Cattle Dog: Litter whelped 29 November 2019, six (6) puppies, breeder Mrs HM Lachenicht.

Approved.

10. GENERAL

10.1 MA enquired about the terms of reference for Exco. NdP directed MA to the Articles regarding the working and functioning of Exco. (Note Articles 10, 18, 20, 24, 25, 29, 30, 33, 34 and 38.)

10.2 Update on GSD Federation of South Africa vs Registrar of Animal Improvement Act and others

NdP informed the meeting that the application was heard at the High Court, Gauteng Local Division and was dismissed with costs.

(Note: Details have been published on the KUSA Website.)

10.3 NdP raised concerns regarding a recent ruling from the Netherlands regarding the Brachycephalic Breeds. A letter received from the Raad van Beheer op Kynologisch Gebied (Dutch kennel Club) to be forwarded to NdP.

After discussion, Exco Members expressed an interest in receiving any further communications received regarding this subject.

11. DATE OF NEXT MEETING

Thu 18 June 2020 at 13h00.

Fedco Meetings 2020:

June 27 & 28 - Skype

November 28 & 29.

There being no further business, the Meeting closed at 14h57 with a vote of thanks to the Chair.

Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.