2019-11 Exco Minutes

Posted in Minutes & Agendas

THE KENNEL UNION OF SOUTHERN AFRICA MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON MONDAY 25TH NOVEMBER 2019 BY TELECONFERENCE

1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS

Via Telecon: Clrs L Wilson (LW) (Chair) RB Jenkins (BJ) (Vice-Chair), Y Jefferies (YJ), Sheila Meyer (SM)

Staff in Attendance: Mrs P Midgley (PM) (General Manager), Miss SA Thornberry (ST) (Secretary), Mr K Farmer (KF) (Office Manager), Mrs A Bastick (AB) (Club Affairs), Miss D Rosier (DR) (Administrative Relations Officer) Mrs Z Petersen (ZP) (Administrator).

Apologies: Clrs NJ du Preez, M Alberts.

The following recent deaths were noted with sadness:

Louise Arnesen (W Cape)

Jane Dalton (E Cape)

Claudia Ruis (GAU)

Hannelore Kallerhoff (GAU)

LW welcomed everybody and extended a special welcome to the new Exco members, Clrs Sheila Meyer and Michael Alberts. Unfortunately, Clr Alberts was unable to attend.

Due to a technical problem this teleconference had to be re-scheduled from its original date of 19.11.2019.

2. MINUTES

The Minutes of the meeting held on 24.10.2019 were formally adopted.

3. ANY MATTERS ARISING FROM PREVIOUS MINUTES

3.1 Articles and Schedules – Harmonisation and Rectification of Contradictions ( Exco 11-17 item 3.3, Exco 01-18 item 3.3, Exco 02-2018 item 3.3, Exco 04-2018 item 3.3, Exco 05-2017 item 3.2), Exco 7- 2018 item 3.1, Exco 08-2018 items 3.1, 3.4, 3.5, Exco 09-2018 item 3.1, Exco 10-2018 item 3.1, Exco 11- 2018 item 3.1, Exco 01-2019 item 3.1, Exco 02-2019 item 3.1, Exco 03-2019 item 3.1, Exco 05-2019 item 3.1, Exco 06-2019, item 3.1, Exco 07-2019 item 3.1, Exco 08-2019 item 3.1, Exco 09-2019 item 3.1, Exco 10-19 item 3.1)

On Fedco agenda.

Noted.

3.2 Breeders’ Advertisements – KUSA Website ( Exco 07-2019 item 9.6, Exco 08-2019 item 3.3, Exco 09- 2019 item 3.3, Exco 10-2019 item 3.3)

For the Informal Discussion at Fedco 12-2019.

Noted.

3.3 SA Dog Show Manager (Pty) Ltd (Exco 10-19 item 10.2)

F ollow up on outstanding monies owed to Clubs.

Any further information will be tabled .

Work in progress.

4. KUSA OFFICE

4.1 Office Report

Report attached to agenda.

After discussion, the Office Report was approved.

4.2 Finance

Reports for October 2019 circulated on 18.11.2019.

After discussion, the Financial Report was approved.

5. SUB-COMMITTEES

5.1 DISCIPLINARY SUB-COMMITTEE

5.1.1 Case 04-19

The initial notification procedure as per Rule 7 of Schedule 1 has taken place.

Noted.

5.2 SHOWS

5.2.1 Applications for Second Championship Shows

5.2.1.1 Grahamstown & Districts Kennel Club – Championship Show - 03 April 2020 (First Application)

The above Club is requesting to host a second Championship Show over the Port Elizabeth Championship Show weekend. The Clubs take turns to host a second Championship Show.

(See Motivation attached).

All documents and payments are up to date .

Approved.

5.2.1.2 Western Province Bull Terrier Club – Championship Show - 01 March 2020 (Third application)

The above Club is requesting to host a second Championship Show on the same day as Liesbeek Kennel Club. Liesbeek Kennel Club is in agreement with both Shows being held on the on the same day.

(See Motivation attached).

All AGM/Financial documents have been received, Affiliation Fees paid and show documents/payments

also received. This Club hosts a Non-Championship Show each year.

(See Motivation attached - same as for 2017, 2018 & 2019)

Approved.

5.2.1.3 Northern Free State Bull Terrier Club – Championship Show – 11 April 2020 - (Fifth Application)

The above Club is requesting to host a second Championship Show on the same day as Central

Free State Bull Terrier Club to create a bumper Bull Terrier Weekend as they did for 2019.

This is a low-populous area and the club does not host Non-Championship Shows.

Affiliation/AGM & Financials, Show returns and payments are all up to date.

See motivation attached.

Approved.

5.2.5 Schedule 3 Regulations 5 Show Schedules - Reg 16 ( Exco 06-2019), (Exco 07-2019), (Exco 08-2019), (Exco 09-2019), (Exco 10-19)

February Championship Shows - Documents due August 2019.

All received and licensed.

March Championship Shows - Documents due September 2019.

Western Province Bull Terrier Club (2) - 01 March 2020 - applied for as above.

Meridian Rottweiler League - 14-15 March 2020 - confirmed holding

April Championship Shows - Documents due October 2019

Walmer & Suburban Kennel Club - 2, 11, 12 April 2020 - documents received pending balance of contracts. Breed & Carting Schedule to be captured and cleared. DJ & Agility Schedule outstanding.

Grahamstown & Districts KC - 3, 5 April 2020 - pending documents - application for 2nd Championship Show above. Breed & Carting Schedule to be captured and cleared. DJ & Agility Schedule outstanding.

Algoa Hound Club - 4 April 2020 - pending 3rd signatory on Licence, capture and clearance.

Uitenhage KC - 5,11 & 12 April 2020 - Documents received, pending balance of contracts. Breed & Carting Schedule to be captured and cleared. DJ & Agility Schedule outstanding.

Port Elizabeth Kennel Club - 5 & 11 April 2020 - documents received. Pending balance of contracts. DJ & Agility Schedule outstanding.

Transvaal Field Trial Assn. - 10-13 April 2020 - pending documents.

Sporting Dog Association -11 April 2020 - licence application and fee received. Pending balance of documents.

Labrador Retriever Club -25-28 April 2020 FT - pending documents.

NAPC Bumper Disciplines Weekend under various Club Licences 25-28 April 2020, incl. KUSA Nationals DJ,AG,Fly) - pending documents.

Working Retriever Club - 30 Apr-3 May FT - pending documents.

May Championship Shows - due November 2019

Highway Kennel Club (2) - Br - 1 May 2020 - documents received - finalising schedule.

Highway Kennel Club (1) - Br - 2 May 2020 - documents received - finalising schedule.

Natal W & H Breeds Association - Br - 1 May 2020 - pending documents.

Natal Coast Kennel Club - Br - 3 May 2020 - documents received - finalising schedule.

Shetland Sheepdog Club - Ob, Dj,Ag,Ca - 10 May 2020

Cape Field Trial Club - FT - 8-10 May 2020.

Northern Tshwane Kennel Club (FCI Show) - CACIB - 15 May 2020 - Licence application received pending balance of documents.

Northern Tshwane Kennel Club (1) - Br - 16 May 2020 - pending documents.

Utility Breeds Club of Gauteng - Br - 16 May 2020 - pending documents.

Witwatersrand Corgi Club, Tramordwy - Br - 16 May 2020 – pending documents.

S.A. Short-Legged & Working Terrier Club - Br - 16 May 2020 - pending documents.

S.A. Bulldog Club - Br - 16 May 2020 - pending documents.

Northern Tshwane Kennel Club (2) - Br - 17 May 2020 - Licence application received and approved - pending documents.

Shetland Sheepdog Club - WT,WUD - 17 May 2020 - pending documents.

The Gundog Club - FT - 23-25 May 2020 - pending documents.

Highveld Rottweiler Club - Br,Ba,Bst - 23-24 May 2020 - pending documents.

Natal Border Collie Club - Ob,Dj,Ca,Ag - 24 May 2020 - pending documents.

KUSA Classic - FCI - CACIB - 29 May 2020 - pending documents.

KUSA Classic - FCI - CACIAG - 30 May 2020 - pending documents.

KUSA Classic - 28-31 May 2010 - Licence application and three contracts received to date.

Noted – Letters to be sent by AB to all defaulting clubs giving them 10 days to comply with the outstanding documents or the show/event will be cancelled.

5.2.3 Schedule 3 Reg 14 – Exclusion of Dogs & Reg 19.8

5.2.3.1 Temporary Exclusion Order (TEO) – Mardusmara Maveric – Reg No ZA002841B19

TEO issued on 13.11.2019 following incident at Western Province Kennel Club Championship Show held on 27.10.2019.

Noted.

5.2.3.2 Procedure and Cover Sheet for Reporting a Case of Dog Aggression at a KUSA-Licensed Show – Schedule 3 Regulation 14 Exco 05-2019 item 5.2.2.3, Exco 06-2019 item 5.2.2.5, Exco 10-19 item 5.2.3.1)

For the Informal Discussion at Fedco 12-2019.

Noted.

5.2.3.3 Jacaranda City Kennel Club – Championship Show 24.11.2019

Two dog aggression incidents were reported. At the time of the date of the meeting, the documents were awaited.

To be carried forward to next agenda.

5.2.4 OTHER CLUB / SHOW MATTERS

5.2.4.1 The 2020 Events Calendar has now been published on the KUSA Website and circulated to Provincial Councils. The KUSA office has requested all Clubs to confirm their Show dates by 31 October 2019.

Noted.

5.2.4.2 Goldfields Supporters Clubs (Northern & Southern) Dates - Br,Hcl,Ob,Dj,Ca,Ag,Fly - 18/19 July 2020

Referred to Fedco.

Noted.

5.2.5 KUSA Classic

5.2.5.1 2020 Gauteng – Nationals Agility, Dog Jumping, Flyball, FCI CACIAG (Agility) Show

To be held in conjunction with NAPC Bumper Weekend.

Progress reports requested.

Received.

5.2.5.2 2020 Gauteng – Nationals Breed FCI CACIB Show, Obedience, Carting and Handling

To be held Thu 28 May to Sun 31 May 2020

(Incorporating KUSA Championship Show/KUSA Winners (Breed), Obedience, Carting, Agility, Dog Jumping and Flyball.)

2020 KUSA Classic Breed

Progress reports requested.

Received.

5.2.5.3 2020 Gauteng – KUSA Nationals and Championship Shows – WT (Classic), WUD

To be held Sat 20th June and Sun 21st June 2020.

Budget Requested.

5.2.5.4 2021 KUSA Classic - 28-30 May 2021

Gauteng to be asked if they will host this event in 2021.

5.3 JUDGES EDUCATION COUNCIL (JEC)

Nil.

5.4 JUDGES

5.4.1 The following Judges completed KUSA requirements and are licensed for the Group/s as listed:

Mrs T. Austen (GAU) - Gundog Group

Miss G. Brits (GAU) - Hound Group

Mrs S. du Toit (WC) - Working Group

Ms M. Halmi (WC) - Toy Group

Mrs L. Pio (WC) - Working Group

Miss N. Redtenbacher (GAU) - Hound Group

Noted with congratulations.

5.5 HANDLERS

Nil.

5.6 OBEDIENCE

5.6.1 The following Learner Judge’s Report has been approved:

Level 1 (Novice)

Mrs J. Corney (EC) Western Suburbs Dog School - Non-Championship Show - 29 June 2019.

Noted with congratulations.

5.6.2 The following Learner Judge’s Report has been approved:

Level 2 (A & B Classes)

Mrs J der Kinderen (WC) Belgian Shepherd Dog Club of W Cape - Non-Championship Show - 28 September 2019.

Noted with congratulations.

5.6.3 The following Report was approved:

Third Report

Mr G. Bass (KZN) - C Class - Natal Working & Herding Breeds Association - Non-Championship Show – 22 September 2019

Mr Bass is now a Licensed "C" Class Judge.

Noted with congratulations.

5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD )

Nil

5.8 FIELD TRIALS

5.8.1 Unconfirmed Minutes of the meeting of the FTLC held on 01.10.2019

Circulated 05.11.2019.

Noted.

5.9 IGP

5.9.1 Tutor Helper Mr Q. Strooh. [Exco 10-2019 Item 5.9.1]

Following Exco 10-2019, a letter was sent to Mr J. Swartz requesting the outstanding documents in respect of the qualification of IGP Helpers/Tutor Helpers. If not received within ten (10) days of the date of the email, Exco reserved the right to determine the Helpers’ and/or Tutor Helpers’ qualification status.

In response to this, Mr Swartz visited the KUSA office and provided emails with attached documentation that he had forwarded to Mr J. Rautenbach in August 2019. Mr Swartz's laptop had been stolen and the attachments were therefore unavailable.

Letter from Baakens Valley W & H confirms that Mr Strooh is an active Helper/Trainer at its Club.

The other issue was that he had not officiated as a helper at a Meisterschaft or Regional Trials. (

See motivational letter attached from Mr S. van Vliet - Chairman of the EC & Border Provincial IGP Sub

Committee). His experience from the GSDFSA to be taken into consideration.

Exco to make a decision on his qualification status.

Agreed to accept qualification – it was impossible to get the relevant documents from Mr J Swartz as his computer had been stolen.

5.10 DOG JUMPING

Nil

5.11 CARTING

5.11.1 The following Judge's report has been approved by the Provincial Council Sub-Committee: Second Report

Ms B. Egan (KZN) - Novice & Senior - Golden Retriever Club of KZN - Non-Championship Show – 10 March 2019

Noted with congratulations.

5.12 AGILITY

5.12.1 AWC 2019 Team – Final Reconciliation

(Copy of email and summary attached to agenda)

Noted with thanks.

5.13 FLYBALL

5.13.1 The following team will represent SA at the Flyball Open World Cup:

Team South Africa

Renee van Roey & Ash ( Kiralycrest Xtreme Liberal) ZA007027B17 Border Collie.

Natalie Rosner & Willow (Giftnell Solid as a Rock) ZA005857B11 Border Collie.

Liesl Twyman & Quade ZA015971B16 Australian Kelpie.

Venita Prigge & Marmite ZA001026Y17 Border Collie Type.

Yolande Johnson & Ziva ZA001046Y17 Border Collie Type.

Renate Haussmann & Inca (Magic Riverinca) ZA001112Y17 Border Collie Type.

The Reserve dogs are:

Claire Patterson-Abrolat & Jill ( PD Jill of Kynlaire) ZA052121B14 Border Collie

Margot Venter & Quasar (Chrisri Quasar) ZA004491B17 Border Collie

Noted with best wishes.

5.14 APTITUDE TESTING

Nil.

5.15 TEMPERAMENT TESTING – HEALTH

Nil

5.16 TT

Nil.

5.17 DOG DANCING

5.17.1 The following judge has been accepted onto the International FCI Dog Dancing Judges List:

Miss K. Clayton (GAU)

Noted with congratulations.

5.18 NEW DOGSPORT – RALLY OBEDIENCE

Work in progress.

5.19 FCI

5.19.1 Communications send to Fedco Members:

18.10.19 Amended Breed Standard: Whippet.

24.10.19 Amended International Breeding Rules of the FCI.

24.10.19 KUSA Representative on the FCI Youth Commission.

07.11.19 Minutes of the FCI Agility Commission meeting held in Turku, Finland on 21 September 2019.

07.11.19 Invitation: FCI Shows Judges and Shows Commission meeting to be held 1&2 February 2020, Palma (ES).

08.11.19 Amended Regulations for FCI Dog Shows.

08.11.19 Sudan: FCI Partnership Contract.

Noted.

5.19.2 Revamped Tool for the Judges Online (Exco 10-19 item 5.19.1 – FCI communication dated 15.10.19)

The office has started working on the Judges Directory, however we are unable to change the status of Judges to International Judge All Breeds status. We are also unable to remove the requirement for clearance for these International Judges. An email has been sent to the FCI asking for assistance.

Noted.

6. BREED COUNCILS/LIAISON COUNCILS - Nil

7. AREA REPORTS

7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL

Next meeting scheduled for 26.11.2019.

Noted.

7.2 KWAZULU-NATAL PROVINCIAL COUNCIL

7.2.1 Unconfirmed Minutes of AGM of KZNPC held on 02.11.2019

Circulated on 19.11.2019. Quorum present.

Election of Office-bearers :

Chairman: Mrs Gael Morison

Vice-Chairman: Mr Gary Ousman

Secretary: Mrs Gerla Anderson

Treasurer: Mrs Julie Grobbelaar

Member elected to serve on Exco: Mr Mark Anderson (wef 01.01.2020)

Chairman and Sub-Committee reports were included in the Minutes.

The Financial Statements were received with the Minutes .

Noted with congratulations to the Office-bearers.

7.3 NORTHERN AREAS PROVINCIAL COUNCIL

Unconfirmed Minutes of AGM of NAPC held on 14.11.2019.

Received and circulated on 18.11.2019.

Quorum present.

Election of Office-bearers:

The following were re-elected:

Chairman: Mrs Jenny Hubbard

Treasurer: Mrs Giselle Brits

Secretary: Mrs Colleen Patience

Auditor: Mr Jeff Pierce of BN Jooste & Company

The Chairman’s Annual Report, Financial Statements and Sub-Committee Reports were received with the Minutes.

Noted with congratulations to the Office-bearers.

7.4 WESTERN CAPE PROVINCIAL COUNCIL

Meeting held on 18.11.2019. (Minutes awaited.).

Noted with congratulations to Mr Alberts.

7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL

7.5.1 Unconfirmed Minutes of AGM held 10.11.2019

Circulated on 14.11.2019. Quorum present

Election of Office-bearers:

Chairman: Mr Dudley Sparg

Vice Chairman: Mrs Joan Barrow

Secretary: Mrs Bobby Claasen

Treasurer: Mr Ian Judd

A copy of the Chairman’s Annual Report was received with the Minutes.

Minutes of the Ordinary Meeting held on conclusion of the AGM are awaited.

Member elected to serve on Exco: Mrs Sheila Meyer for the uncompleted term of DS.

Noted with congratulations to the Office-bearers.

7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL - Nil

8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)

8.1 18 New Members and 21 Members (lapsed) were elected.

9. ANY OTHER BUSINESS

9.1 Applications for Affiliation/Closure

9.1.1 Grand Central Utility Breeds Club -

Financials have been completed and submitted to KUSA. Funds have been transferred to Goldfields

Kennel Club Grounds Account as a donation. The Club is now officially closed.

Noted.

9.1.2 Eastern Boxer Club - At its SGM held 6 October 2019, the remaining members approved the dissolution of the Club. Funds will be transferred to FBCSA BC. Trophies have been distributed according to the donors’ wishes.

Noted.

9.1.3 Application for Affiliation

West Rand GSD & ABTC - Name changed to North West GSD Club (NAPC) - Re-instatement

West Rand Dog Club was recorded recently as 'closed' due to its members relocating, however interested parties have met and re-formed the Club under a new name. The Club held a meeting on 13 October 2019 where a new Committee was elected. There are currently 11 members. Rotek GSD

fully supports this Club and the re-instatement fee has been paid. The GSD Liaison Council supports acceptance, pending NAPC confirmation.

The Club has accepted the new KUSA Specimen Breed Specialist Constitution entirely and will be listed as a Specialist Breed Club going forward should its re-affiliation be accepted. Financial Year-end remains 31 October.

Approved.

9.1.4 Siegerhunde German Shepherd Dog Club (KZNPC) - New Club

The above Club was inaugurated at an SGM on 1 November 2019 and was accepted at the KZN Provincial Council Meeting held on 2 November 2019 (Minutes pending). Sponsoring Club is Matrix GSD Club and the GSD Liaison Council has given full support. The entrance fee has been paid.

Only the above name was offered.

The Club has adopted the new KUSA Specimen Club Constitution in its entirety. The Club's headquarters will be in Upper Highway Area of KZN.

Financial Year-end 31 October each Year. Management Committee and Quorum as per KUSA Specimen Constitution.

There are currently 8 members (with 17 GSDs) with more members expected, pending KUSA Affiliation.

Approved.

9.1.5 Gundog Working & Conservation Club (DOGSPC) - New Club

At its Club meeting held 6 May 2019, the Club members agreed to become affiliated to KUSA and applied for Affiliation. At a meeting held 10 November 2019, it was agreed to be under the jurisdiction of DOGSPC. The entrance fee has been paid.

The Club has adopted the new KUSA Constitution entirely. The Club's headquarters will be the Eastern & Western District of Gauteng and surrounds. The financial Year-end is 31 December. Management Committee and Quorum as per KUSA Specimen Constitution.

The Transvaal Field Trial Association is their sponsoring Club and the Field Trial Liaison Council has confirmed its support.

This Club has been running efficiently for over 30 years, utilising a KUSA Licence under Northern Tshwane Kennel Club and request that they may continue hosting its Open Stakes and FQ Stakes at Championship Show level and not be required to qualify due to the many years of hosting events .

Agreed – provided only for Field Trials. Any other KUSA Events require a Qualifying Show to be held.

9.1.6 Affiliation fees outstanding as at 31.10.19 - removed from list of Affiliated Clubs

Eastern Boxer Club.

Pug Club of Gauteng.

Free State Agility & Dog Training Club .

Noted.

9.2 Amendments to Club Constitutions - Nil

9.3 Schedule 2 Reg. 4.6 & 4.7 Dispensation for Registration - Nil

9.4 Incorrect details of Dam recorded on application for registration of complete litter - Nil

9.5 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates – Nil

9.6 Fedco 12-19 - Agenda

Due to technical problems, the meeting was abandoned and LW requested that all members provide any

Items they wish to be discussed at Fedco via email by no later than Wednesday, 27 November, at 12:00.

10. GENERAL

Until the telephone system has been fully sorted out, all future meetings and hearings to be done via Chorus Call.

11. DATE OF NEXT MEETING

Tuesday, 21 January 2020.

Fedco 12-2019 will be held 30 November & 1 December 2019.

The Meeting closed at 13h48 with a vote of thanks to the Chair.

LW thanked the other Exco members for all that had been achieved and the many great memories and wished them and the KUSA Staff a Merry Christmas.

Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.