2023-08 Exco Minutes - Published 2023-09-20
THE KENNEL UNION OF SOUTHERN AFRICA MINUTES A MEETING OF THE EXECUTIVE COMMITTEE OF KUSA HELD AT 13H00 ON TUESDAY 15 AUGUST 2023 VIA MS TEAMS
1. ATTENDANCE, APOLOGIES & ANNOUNCEMENTS
Mr RB Jenkins (BJ) (Chair), Mrs YC Jefferies (YJ) (Vice-Chair), Mr MA Alberts (MA), Mrs M Hancock (MH), Mrs C Patience (CP), Mrs GB Rossi (GR).
Staff in Attendance: Mrs P Midgley (PM) (General Manager), Mr B Delily (BD) (Finance & HR), Mrs Z Petersen (ZP) (Administrator), Mrs N Shortland (NS) (Shows & Judges), Mrs C Patterson-Abrolat (CPA) (Club Affairs & Communications).
The following deaths were noted with sadness: Nil
2. MINUTES
The Minutes of the meeting held on 18.07.2023 were formally adopted.
3. ANY MATTERS ARISING FROM PREVIOUS MINUTES – Nil.
4. KUSA OFFICE
4.1 Office Report
Report attached to agenda.
After discussion the Office Report was approved.
4.2 Finance
Reports for July 2023 attached to agenda.
After discussion, the Financial Reports for July 2023 were approved.
4.3 Litter Statistics
Nil.
4.4 General Statistics
Nil.
5. SUB-COMMITTEES
5.1 DISCIPLINARY SUB-COMMITTEE – Nil.
5.2 SHOWS
5.2.1 Applications for Second Championship Show - Nil
5.2.2 Applications for FCI A2O Shows
5.2.2.1 Pretoria Kennel Club - 18.11.2023
The above Club is applying to hold their regular Championship Show, including A2O awards. (DOGSPC licence)
A2O Overview attached. All docs and payment received.
Approved.
5.2.3 Request for Extension to submit Show Returns
5.2.3.1 Durban and Districts Kennel Club – 01.07.2023
The above Club is having a cash-flow problem and has submitted the Show Return Form and Show Catalogue. They are unable to make payment as there are insufficient funds in their bank account. The club is requesting an extension for the Show Levy payment.
Explanation & Show Return Form attached.
MH to a dvise the Club that outstanding fees are to be paid as soon as possible in order for the Club to be in good standing .
5.2.3.2 Penalties
Algoa Hound Club - 13.05.2023
The above Club is requesting that its Penalty Fees be waived. The show documents were done by the organising Committee of the PE weekend. The Club’s bank statement has been received. The funds in their bank account are insufficient to pay the Penalty Fees. The Club has a fundraiser planned in order to hold its next show and to try and make a viable.
Bank Statement attached.
Club to be advised that outstanding Fees are to be paid as soon as possible in order for the Club to be in good standing.
Shetland Sheepdog Club – 07.05.2023
The above Club is requesting leniency with regard to the Penalty Fees imposed for their Disciplines Championship Show.
E-mail attached.
Carried forward from previous agenda.
Club to be advised that outstanding Fees are to be paid as soon as possible in order for the Club to be in good standing.
It was noted that the Federal Council would be discussing KUSA’s Penalty Fees structure at the next Fedco Discussion Forum meeting.
5.2.4 Entry in contravention of the Regulations in Schedule 03:
5.2.4.1 The Office received a Junior Merit application for Zandegal Iconic Prince William (ZA003070B23). The dog is co-owned. Registered in the name of both owners but all awards were issued only in the name of the first Owner. The dog has since been transferred into the name of the first Owner as the second Owner apparently has no interest in the dog (see attached).
May the Junior Merit title be awarded to the Dog?
After discussion, it was agreed that the Junior Merit title may be awarded and a R500 fine be imposed for the administrative errors on the Show Entry Form in terms of Schedule 03, Regulation 33.2.
Office instructed to process the application for Junior Merit and
Owner notified of fine on 03.08.2023.
Noted.
5.2.4.2 The Office received a Grand Champion application for Snow Stail Keep My Secret (RKF 5313359). The Show Clearance Certificate reflects the dog is owned by the Russian-based Owner, a member of KUSA, but was entered in the name of the local exhibitor. The sample entry form provided by the local exhibitor indicates that the details of the Registered Owner were provided in addition to those of the local owner.
The Office seeks advice regarding the validity of the awards.
Awards may be retained, subject to receipt from the Clubs Show Entry Forms corroborating the
local exhibitor’s claim.
CP joined the meeting at this point.
5.2.5 Importance of briefing Foreign Judges .
The Chairman of Exco was informed that a Foreign Judge from Spain insisted on measuring the chests of Miniature Dachshund at a Championship Show held in Pietermaritzburg, despite being informed by an exhibitor that, in Shows held under KUSA Regulations, Miniature Dachshunds were weighed, and the circumference of chests not measured. The Ring Steward did not intervene, and the Show Manager was not called.
This highlights the need for host Clubs to ensure that their foreign Judges and their Ring Stewards are properly briefed that some breeds in South Africa are judged under KC UK standards and some under FCI standards and briefed as to the correct procedure that should be followed if a Foreign Judge acts contrary to the appropriate showing conventions.
It is suggested that the KUSA Office sends a communication to the Secretaries of All-breeds Clubs, citing this example, and cautioning them to ensure that foreign Judges and Ring Stewards are properly briefed.
Email attached.
Noted. NS to prepare and circulate a notice t o the Secretaries of all KUSA Affiliated
Clubs.
5.2.6 Schedule 3 Reg. 14 & Reg. 19.8 – Exclusion of Dogs
5.2.5.1 Temporary Exclusion Order – Australian Shepherd – Limited Kascaro of Modailene – Reg No. ZA001023C22
The Office received a report of an alleged incident of aggression that occurred at Swartland Kennel Club (2) Championship Show on 21.04.2023. The Club has submitted the relevant information, but the Office is following up to secure the documentation in the correct format (see attached). The Owner has submitted a statement. The Owner has requested approval of a training facility near Humansdorp where she will be based for the next few months and has sent through a brief on the facility (see attached).
TEO confirmed 27.06.2023.
Noted. The owner to be referred to the Baakens Valley Working and Herding Breeds Club.
Owner notified of the decision on 03.08.2023.
The Owner requested Exco reconsider the venue proposed by her given that Gqeberha is a 2hr drive (one way) from where she is currently based. Request approved.
5.2.6.2 Temporary Exclusion Order – Rhodesian Ridgeback – Eskhaleni Gem of Mnumbumba – Reg No. ZA005860B22
The Office received notice of an alleged incident of aggression that occurred at Hottentots Holland Kennel Club Non-Championship Show on 04.06.2023, where the dog bit the Judge. The Club has submitted a copy of the Incident Report Form (Annex A) and a statement from the Judge (incorrect format) and Ring Steward (correct format) The Judge’s statement has since been submitted in the correct format (see attached). A statement has been received from the Owner (see attached).
Preliminary TEO issued 27.06.2023.
Noted.The dog is to complete a training course with a Club, pass CGC Bronze and thereafter be judged by two (2) Judges.
TEO confirmed and Owner advised accordingly on 03.08.2023.
Noted.
5.2.6.3 Temporary Exclusion Order – Border Collie – Eurofire Amazing Heart – Reg No ZA006923B22
Report received of an incident which took place at the Witwatersrand Corgi Club of Tramordwy Non-Championship Show held 26.02.2023, where it was reported that the above-mentioned dog behaved aggressively by attacking the Ring Steward.
As instructed by the Chairman of Exco, a TEO was issued 06.03.2023.
TEO confirmed by Exco.
Owner returned signed Indemnity Form 27.03.2023.
The Owner has submitted a letter from Birch Acres Dog Training Club regarding the successful completing of a training/socialising course in partial fulfilment of the stipulated steps to have the TEO lifted.
Noted.
5.2.6.4 Temporary Exclusion Order – Golden Retriever – Savannalands Maverick – Reg No. ZA003232B19
It was reported that the abovementioned dog acted aggressively at the George Kennel Club (1) Championship Show held 09.06.2023, where it reportedly attacked another Golden Retriever. The Club has only submitted the Incident Report Form (Annex A) and all statements were still outstanding.
Preliminary TEO issued 27.06.2023.
Carried forward. Letter to be sent to the Club to provide full report and documents within 14 days.
Club sent request for information on 03.08.2023, but advised that, due to a judging appointment in Australia, this will take some time to collate.
Carried forward. Response required from the Club by no later than next Exco meeting.
5.2.7 OTHER CLUB / SHOW MATTERS – Nil .
5.2.8.1 KUSA Discipline Nationals
- Saturday 23 September – KUSA National Event – TT5
- Sunday 24 September – KUSA Championship Show – TT1-5
- Saturday 07 October – KUSA National Flyball Event.
5.2.8.2 KUSA Classic 2024
Week 18 – Gauteng (NAPC bumper weekend)
01 May – KUSA National Dog Dancing
01 May – KUSA Championship Show Dog Dancing
04 May – KUSA National Dog Jumping & Agility
Week 22 – Shongweni, Durban, KZN
Thurs 30 May – FCI CACIB International Show
Fri 31 May – KUSA Winners Show
Fri 31 May – KUSA National Dogsport (Obedience, Carting, Rally Dog, Flyball)
Sat 01 June – KUSA National Breed event
Sat 01 June – FCI CACIAG International Agility event
Sat-Sun 01-02 June – KUSA National Handler Competition
Sun 02 June – KUSA Championship Show (Breed, Dog Jumping, Agility, Carting, Rally Dog, Flyball, Obedience)
Report from M Vorster:
- Received 4 signed contracts back from the international Judges. Waiting on the 5 th signed contact. Sent invitation to the 6 th Judge.
- Formed working Committees (Breed and Dogsport)
- Had first meeting with the Dogsport Working Committee on Sunday, 12 August 2023.
- Will be using ShowAssist for online entry processing.
Noted.
5.3 JUDGES EDUCATION COUNCIL (JEC) –Nil .
5.4 JUDGES
5.4.1 Article 25.2 Judges shall maintain continuous and unbroken membership of the Kennel Union from the time their formal studies or activities towards a judging qualification commence until their voluntary retirement from judging, advised in writing to the Executive Committee, or their incapacitation (at the discretion of the Executive Committee), or their death.
The following Judges have become inactive/ retired/deceased:
Retired from Judging:
Mrs L Sommer (GAU) – Obedience
Mrs H Moorcroft (KZN) – Dog Jumping, CGC
Mrs CJ O’Leary (GAU) – Field Trials, Gundogs, Carting
Noted.
5.4.2 The following Judges have passed exams/ assessments/ achieved qualifications:
Mrs DJ Twell (WC) – TD1 – third assessment
Ms M de Lange (EC) – TT3 – first assessment
Mr G Baigrie (GAU) – TD1 – second assessment
Mrs L Venter (GAU) – Shooting Ratings – B-Panel
Notedwith congratulations
5.4.3 The following Judges have become licensed:
Mrs D Hewer (KZN) – Flyball
Ms M Halmi (WC) – Gundogs
Notedwith congratulations.
5.5 HANDLERS
Nil.
5.6 OBEDIENCE
As directed by Fedco at Fedco 06-2023, new Bylaws for the National Obedience Sub-Committee have been drafted. Awaiting confirmation of acceptance.
Noted.
5.7 WORKING TRIALS (CLASSIC) & WORKING UTILITY DOG (WUD)
New Bylaws for the Working Trials National Sub-Committee have been accepted as directed by Fedco 06-2023 with effective date 03.07.2023.
Noted.
5.8 FIELD TRIALS
5.8.1 Unconfirmed Minutes of the Field Trial Liaison Council meeting held 11.07. 2023 via MS Teams.
Circulated 24.07.2023.
Noted.
5.9 FCI-IGP
As directed by Fedco at Fedco 06-2023, new Bylaws for the National IGP Sub-Committee have been drafted. Awaiting confirmation of acceptance.
Noted.
5.10 DOG JUMPING
As directed by Fedco at Fedco 06-2023, new Bylaws for the National Dog Jumping Sub-Committee have been drafted. Awaiting confirmation of acceptance.
Noted.
5.11 CARTING
New Bylaws for the Carting National Sub-Committee have been accepted as directed by Fedco 06-2023 with effective date 03.07.2023.
Noted.
5.12 AGILITY
5.12.1 Unconfirmed Minutes of the National Agility Sub-Committee Meeting held 27.06.2023.
Circulated 18.07.2023.
Noted.
5.12.2 New Bylaws for the Agility National Sub-Committee have been accepted as directed by Fedco 06-2023 with effective date 03.07.2023.
Noted.
5.13 FLYBALL
As directed by Fedco at Fedco 06-2023, new Bylaws for the National Flyball Sub-Committee have been drafted. Awaiting confirmation of acceptance.
Noted.
5.14 APTITUDE TESTING
Nil.
5.15 TEMPERAMENT TESTING – HEALTH
Nil.
5.16 TRACKING TRIALS (TT)
Nil.
5.17 DOG DANCING
Nil.
5.18 RALLY DOG
5.18.1 Unconfirmed Minutes of the National Rally Dog Sub-Committee AGM held on 08.05.2023 via MS Teams.
Circulated 01.08.2023.
Noted.
5.18.2 As directed by Fedco at Fedco 06-2023, new Bylaws for the National Rally Dog Sub-Committee have been drafted. Awaiting confirmation of acceptance.
Noted.
5.19 RESCUE DOG
Nil.
5.20 MONDIORING
Nil.
5.21 TRICK DOG
Nil.
5.22 FCI
5.22.1 Communication sent to Fedco Members:
26.07.2023 FCI Commission: Rally Obedience – Minutes of the Skype meetings held 20 & 27.04 2023.
28.07.2023 Croatian Kennel Club (CKC): 2023 FCI General Assembly – Candidate for FCI General Committee member position - Professor Nikša Lemo.
01.08.2023 FCI Annual Report 2022 – Communication.
01.08.2023 FCI General Assembly - Invitation - Reminder: Deadline 13.08.2023.
01.08.2023 Polish Kennel Club - World Dog Show 2028.
01.08.2023 FCI General Assembly - invitation - Reminder: List of the Non-Mandatory Commissions.
08.08.2023 2023 FCI General Assembly Information - Candidate for FCI General Committee member position - José Luis Payró.
08.08..2023 FCI European Herding Championship Traditional Style 2023 in Hortobágy (HU): 22-24.09.2023.
08.08.2023 2023 FCI General Assembly – Candidate for the FCI's Scientific Committee - Mr. Thomas Uneholt.
08.08.2023 2023 FCI General Assembly - Information letter & Programme - 20-23.08.2023.
08.08.2023 Mondioring World Championship 2023 – Invitation.
08.08.2023 FCI Judges Directory – List of Suspensions/Exclusions – Italy.
08.08.2023 Program FCI General Assembly 2023.
6. BREED COUNCILS/LIAISON COUNCILS.
6.1 Nil.
7. PROVINCIAL COUNCIL MEETINGS
7.1 DISTRICTS OF GAUTENG & SURROUNDS PROVINCIAL COUNCIL
7.1.1 Unconfirmed Minutes of the DOGSPC Ordinary Meeting held 01.08.2023 via Zoom.
Circulated 07.08.2023.
Quorum present.
Noted.
7.2 KWAZULU-NATAL PROVINCIAL COUNCIL
7.2.1 Unconfirmed Minutes of the KZNPC Ordinary meeting held 06.07.2023 via Zoom
Circulated 20.07.2023.
Quorum present.
Noted.
7.3 NORTHERN AREAS PROVINCIAL COUNCIL
7.3.1 Unconfirmed Minutes of the NAPC Ordinary meeting held 20.06.2023 via Zoom
Circulated 21.07.2023.
Quorum present.
Noted.
7.4 WESTERN CAPE PROVINCIAL COUNCIL
7.4.1 Unconfirmed Minutes of the WCPC Ordinary Meeting held on 17.07.2023 via Zoom.
Circulated 07.08.2023.
Noted.
MA advised that WCPC are looking into hosting the KUSA NATIONALS 2025 and have started looking at indoor venues.
MA to liaise with CP regarding questions in respect of hosting the KUSA Nationals.
MA to liaise with NS with regard to suitable dates for KUSA Nationals 2025.
7.5 EASTERN CAPE & BORDER PROVINCIAL COUNCIL
Nil.
7.6 FREE STATE & NORTHERN CAPE PROVINCIAL COUNCIL
Nil.
8. ELECTION OF KENNEL UNION MEMBERS IN TERMS OF ARTICLE 10(1)
8.1 17 new Members and 18 lapsed Members elected.
9. ANY OTHER BUSINESS
9.1 Applications for Club Affiliation/Notification of Closure
9.1.1 Notification of Club Closure
Natal Coast Kennel Club held its AGM on 15.02.2023 where it was agreed to close the Club. It was further agreed that remaining finances were to be donated to the Highway Kennel Club.
However, the office noted some apparent irregularities in the financial statements for financial years ending 2021 and 2022. These have been discussed with KZN Provincial Council Chairman, Mr Michael Vorster, who has agreed to investigate further. Annual Financial Statements attached to Agenda.
MH to liaise with KZN Provincial Council Chairman and report back at the next Exco meeting. See attached response from the Club.
Carried forward from previous agenda.
Natal Coast Kennel Club have submitted revised Financials for 2021 and 2022.
The revised Financials submitted did not meet requirements. Carried forward from previous meeting.
The Club has since requested more information from the auditors on 07.06.2023 as all books had been handed over to them.
MH and YJ to liaise with Michael Vorster regarding the outstanding financials.
Carried forward. No further information received.
KUSA Office to write to the accountant requesting that all financial documents relating to the Club be returned to KUSA.
9.1.3 Club Affiliation
Eastern Cape Gundog Association
The KUSA Office received an application for affiliation from the Eastern Cape Gundog Club. The Club will also affiliate to the Field Trials Liaison Council. The Club has submitted the following documents in support of their application (see attached):
- Minutes of Inaugural Meeting
- Details of Committee, the Treasurer is applying for membership
- Affiliation fee
- Letters of support from the Cape Gundog Club and Natal Gundog Clubs
- The Committee has approved the Constitution but it has not yet been signed
- Approved by Eastern Cape & Border Provincial Council via round robin vote on 02.08.2023
Approved.
9.2. Club Constitutions
The Schnauzer Club
The Club adopted the new Constitution by Special General Meeting held on 05.07.2023 (see attached).
Noted.
Northern Areas Terrier Club
The Club adopted the new Constitution by Special General Meeting held on 31.07.2023 (see attached).
Noted.
9.3 Schedule 2 Reg. 4.6 & 4.7 Dispensation for Registration of a litter after 12 months of the date of birth of the litter.Nil.
9.4 Schedule 2 Reg. 4.10 – Dispensation for Registration of an Extraordinary Nature.
9.4.1 The Breeder petitions the Executive Committee to rule on the registration of an additional puppy to a litter already registered in terms of Schedule 4.10.
Shetland Sheepdog : Dam – Windcrest Time to Dream – Reg. No. ZA001031C23 – DoB 16.04.2020.
Sire: ZA001026C19 – Krakeslottets Amor of Wylwind – DOB 24.09.2018.
Breeder: Mrs SM Wingardh – Waenerlund.
Litter whelped 28.10.2022, two (2) puppies in the litter.
Date Application was submitted: 15.06.2023.
Date the litter was registered: 21.06.2023.
The Breeder submitted the registration application on which only one (1) puppy was recorded. Request to register an additional puppy to the one pup litter already registered.
Approved. Fee to be charged is the registration fee for litters 6-12 months of age.
9.5 Schedule 2 Reg. 9 Amendments to Register –Nil.
9.6 Schedule 3 Regulations 38.3.2 and 38.4 Veterinary Certificates –Nil.
9.7 Schedule 2 Reg.12 (12.1 to 12.5) Adjudication for registration
9.7.1 Regulation 12.2 – Litter whelped within 12 months of the date of birth of the Dam.
Nil.
9.7.2 Regulation 12.3 – Third litter whelped within 18 months
Australian Cattle Dog : Dam – Linfell Blu Pixi Rose – Reg. No. ZA007700B19 – DoB 25.04.2019.
Litter of one (1) puppy.
Litters whelped: 19.02.2022 - 31.08.2022 – 02.05.2023.
Breeder – Mrs LM George.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
Hungarian Vizsla: Dam – Roxstar Kassandra – Reg. No. ZA004106B20 – DoB 27.09.2019.
Litter of nine (9) puppies.
Litters whelped: 09.02.2021 - 15.09.2021 – 18.05.2022 – 23.12.2022.
Hungarian Vizsla : Dam – Browdeen Rachel – Reg. No. ZA008368B20 – DoB 04.06.2020.
Litter of seven (7) puppies.
Litters whelped: 08.09.2021 – 13.05.2022 – 20.12.2022.
Breeder – Ms T Davey-Smith.
Letter: 3 litters within 18 months
Dam status: Exco – (12 month hold)
Retriever (Golden): Dam – Gelukshoop Lientjie – Reg. No. ZA008744B19 – DoB 02.05.2019.
Litter of two (2) puppies.
Litters whelped: 05.08.2021 - 04.02.2022 – 04.02.2023.
Breeder – Mrs N van Buuren.
Letter: 3 litters within 18 months
Dam status: Exco – 3 litters (1st)
9.7.3 Regulation 12.4 Litters whelped more than 5 litters- Nil.
9.7.4 Regulation 12.5. Litters whelped by Dam older than 8 years of age
Irish TerrierDam– Pelina Chiketing – Reg. No.ZA011013B15 – DoB 22.06.2014.
Litter of four (4) puppies.
Litters whelped: 31.05.2021 – 23.09.2022.
Breeder – Mrs SC Pelser.
Approved. No further dispensation will be granted.
Letter: Litter whelped from a Dam older than 8 years old.
Dam Status: Exco Restriction
10. GENERAL
10.1 API IntegrationRequest for KUSA on FindMyChip.co.za
Request received from General Manager of Identipet.
“I am writing on behalf of FindMyChip.co.za, a unified search platform for pet microchips in South Africa. Our platform was developed as a collaboration between Identipet and Backhome, dedicated to reuniting lost pets with their beloved owners. It is available exclusively to veterinary practices and animal welfare organizations, who are required to register on the platform.
We would like to include the KUSA microchip database in our search, allowing our users to access and search your database. This collaboration can significantly increase successful reunions between lost pets and their owners.
FindMyChip.co.za search only presents limited information (pet and owner name and contact numbers).
We assure you of our commitment to data security and confidentiality. Please consider this proposal, and let's discuss further details.”
KUSA Office Note:
KUSA has a longstanding arrangement with another microchip search platform Chipndoodle (other microchip suppliers besides Identipet), whereby KUSA provides them with the list of microchip numbers added to the KUSA database each month. The microchip numbers are imported into the Chipndoodle database where they are flagged as KUSA registered dogs and provide a hyperlink to the KUSA website if the microchip is not registered on one of the 4 microchip suppliers’ databases (GetMeKnown; Five Star; CommuniPet; Agrichip;)
IdentiPet is exclusively sold to Veterinarians and Animal Welfare Organisations .
Noted. Agreed that KUSA Office may engage with FindMyChip and explore the viability of integration of the database via an API.
11.DATE OF NEXT MEETING
19 September 2023
PM tendered her apologies for the September meeting.
There being no further business, the Meeting closed at 14h22 with a vote of thanks to the Chair.
Unless otherwise stated, all decisions taken at this meeting are based on consensus of the members present at this meeting of the Exco.