GUIDELINES FOR KUSA EVENT LICENCE APPLICATIONS
For Club events scheduled to take place between now and the end of 2020 on their traditional dates, whether previously notified as either cancelled or postponed, the following is required:
Submission of all the “normal” documentation required when submitting a licence application, such as
- Licence Application Form completed and signed
- Proof of payment for licence
- Draft Show Schedule, including all requirements as per KUSA Regulations*
- Judge’s Contracts – completed and signed
In addition, Clubs must also submit
- Details of the appointed COVID-19 Compliance Officer and Deputy COVID-19 Compliance Officer
- A detailed Protocols & Procedures document, covering all aspects of compliance with COVID-19 Regulations. Please refer to the Basic Guidelines for KUSA Event Protocols document.
* The Protocols & Procedures document must be included in or attached to the Show Schedule. A copy of the Disclaimer must also be attached to the Show Schedule.
The Protocols & Procedures submitted by the Club will be integral to the issuing of a licence. It should be carefully thought out and cover all aspects on complying with COVID-19 Regulations.
Concessions have been granted regarding the timelines for submission of documents for obtaining show licences. However, before a licence is issued, the Club’s administrative affairs must be up to date, including
- Affiliation Fees paid
- AGM held & Annual Financial Statements approved and submitted
- No outstanding documents or levies owing for past events
- No outstanding penalties owing
- Certificate purchases for previous events fully paid
No concessions will be granted for post-show timelines for the submission of documentation, or fees.
Clubs requesting “new” dates, since their events were cancelled or postponed due to COVID-19, should initially submit the following:
- The date applied for (plus an alternate date, if possible) and the type of event or show
- Reasons for selecting the date(s) in question
- Letters of agreement, or objection, from any other Clubs that might be affected by the Club’s event*
- Clubs that traditionally uses the date, but have decided to cancel or postpone their 2020 event
- Clubs that have similar events in a different province on the same date
- Clubs that have events planned for the same date and venue
- The onus will be on the Club making application to establish what other events are affected and to communicate with those Clubs. Clubs should refer to the KUSA Events Calendar, consult with all affected Clubs (irrespective of whether the shows are in cancelled or postponed status) and obtain written responses from those Clubs. Applications will not be considered without letters from all affected Clubs.
The task team will assess the application and, once permission has been granted for the new date, the Club should submit the Application for a Licence together with all documents as listed above.
The KUSA Office will prioritise the licensing of 2020 events and, until further notice, the Task Team will only consider new date applications for 2020. Clubs are urged to ensure that everything is in order and is submitted at one time, in order to assist the KUSA Office in expediting the issuing of a licence.