2. Guidelines for Event Protocols
KUSA COVID-19 – GUIDELINES
To be incorporated into the Procedures and Protocols Document issued pursuant to Government Regulations for COVID-19 Level 2
These examples are intended to serve as a basic guide to be followed by Clubs when preparing their COVID-19 Procedures and Protocols Documents for submission to KUSA on application for a licence to hold an event. Examples are not limited to those listed below and Clubs must draft appropriate Protocols for their particular event.
- All persons attending the event must wear a reusable cloth or sponge face mask, or a disposable surgical mask. Face shields are not legal.
- A maximum of 50 persons, including Officials, are allowed per event and this number must be strictly controlled by the organisers.
- Every person attending must sign a disclaimer and lodge the disclaimer with the organisers prior to the event.
- Every individual attending the event (in any capacity) must also sign a register on arrival at the venue and provide the details required therein.
- All equipment and furniture used at the event, including tables, chairs and office equipment, must be sanitised before and during the event.
- Equipment which is handled repeatedly, such as measuring devices, must be sanitised between each use.
- At events where judges are required to touch dogs, this should be kept to a minimum, and judges should sanitise hands after each dog.
- At breed shows, judges are encouraged to request exhibitors to show the dog’s bite.
- Hand sanitiser in spray or pump bottles must be placed strategically for continual use by Handlers, Judges, Stewards and any other attendees.
- Show rings and event areas must have separate entrances and exits.
- Show rings and event areas must be surrounded by a 1.5 metre walkway/no-man’s land.
- Marshalling areas must be sufficiently large, and be demarcated, to provide for social distancing of exhibitors when waiting for their Classes.
- Office areas should be large enough to allow for adequate social distancing and should preferably be well ventilated.
- Exhibitor numbers and award certificates should be managed in such a way that exhibitors are not required to congregate at one place to collect them.
- Exhibitor gazebos and benching areas must be spaced at least 1.5m apart (and be 1.5m away from the ringside).
- It is recommended that all attendees bring their own chairs and sanitiser and be responsible for their personal sanitisation and the areas occupied by them.
- Notices stating the COVID-19 restrictions and safety measures must be prominently displayed at the entrance to the event, on any buildings at the venue and at the and event office.
- Toilet areas must be continually sanitised, including door handles.
- Social distancing must be observed in all toilet areas.
- Paper towels must be provided for toilet areas together with a closed bin, preferably lined with a bin bag for easy disposal of used paper.
- For events where multiple rings are required, rings should be placed as far apart as possible and each ring should be managed as a separate event.
- All-breeds Clubs holding cluster weekends should consider holding some groups for each show on each day, rather than one show per day. For example, instead of holding Show A on Saturday and Show B on Sunday, the Gundog, Herding, Hound & Terrier groups for both shows should take place on Saturday and the Toy, Utility & Working Groups plus In-Show Finals should take place on Sunday.
- Details of the number of vendors that will be allowed at the event (including those selling food & drink) and what social distancing measures they will be required to implement.
- Protocols must be published in tandem with event Schedules.
- Disclaimers must be circulated together with event Schedules.
- Attendees must be requested to:
- Reconsider attending the event should they have comorbidities such as respiratory or heart disease, diabetes, TB, hypertension, etc.
- Not attend any event if they are exhibiting any flu-like or coronavirus symptoms.
- Advise the COVID-19 Compliance Officer if, after attending the event, they should develop any flu-like or any COVID-19 symptoms during the ensuing week.